Data Gatekeeper
A smarter alternative to Business Central’s Change Log system.
It harnesses the same robust change-tracking capabilities, delivered through an intuitive design that minimizes database impact by keeping a log of meaningful changes only.
What's the difference?
The built-in Change Log system is extremely powerful, but without careful configuration it can easily put stress on the system. Because every insert, modification, and deletion is stored as a new record, logging too many fields or tables can cause the Change Log table to grow rapidly, leading to performance issues as it scales.
The overwhelming amount of information can also make it hard to understand and follow.
See our User Guide.
Change Log Setup - Sales Header
Sample setup for demonstration only, not necessary for Data Gatekeeper to operate.
Change Log Setup - Sales Line
Sample setup for demonstration only, not necessary for Data Gatekeeper to operate.
Change Log Entries
Changes are not easy to identify, hard to find, and hard to filter. Every change is recorded even when reverting changes. As a result, too much information
to process and review.
How is it better?
By giving you greater control over when and how changes are logged, including the ability to ignore non-meaningful updates—such as when a field changes from blank or zero, or changes are reverted.
We also introduce commit-based logging, which treats change logs like database transactions. A log record is created to capture the original and new values, but subsequent changes update the same log entry until it is explicitly committed. This prevents excessive log growth while preserving meaningful change history. Commit operations can be tied to approval workflows or certain events such as when a field's value changes.
In addition, we introduce snapshot logging, allowing you to capture the state of important fields at specific moments—such as when an event occurs—instead of monitoring and logging every incremental change.
Data Gatekeeper - Sales Header
Sample setup for the Sales Header table.
Data Gatekeeper - Sales Line
Sample setup for the Sales Header table. Note the special Link to Parent feature. This feature enables us to view the related child records when viewing
the parent record such as Sales Order lines when viewing change logs for the Sales Order.
Requests to Approve
View change logs right within the Request to Approve page.
Data Trail - Sales Order
No more fiddling with filters to find change logs related to the record. Open the Data Trail from the Factbox control and it will automatically filter to
the record you're on.
Data Trail - Sales Lines
With the proper setup, you can include child related change logs when viewing the parent record.
Data Trail Report
That's not all.
This was built not only to solve problems, but also enhanced with additional features to give you greater control over your data.