Microsoft · Dynamics 365 Business Central

Smart Change Control
for Business Central.

Data Gatekeeper goes beyond standard change logging — automatically restricting records, enforcing approval workflows, and delivering a clean, compliance-ready audit trail built entirely within Business Central.

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100% Native — No External Connectivity | Microsoft AppSource Certified | Compliance-Ready Audit Trail

The Problem

The Native Change Log Captures Everything.
That's the Problem.

Business Central Native Change Log

Every insert, modification, and deletion stored as a new record
The Change Log table grows rapidly
Performance issues at scale
Changes are hard to identify, find, and filter
Every change recorded — even when reverting to the original value
Too much information to process and review

Data Gatekeeper

Captures only meaningful, intentional changes
Commit-based logging addresses excessive log growth and performance issues
Snapshot logging with key business events
Clean, filterable audit trail — auto-filtered to the record you're on
Automatically clears entries when values are restored
Approval-ready from the moment a change is detected

How It Works

Three Layers of Intelligent Change Control

Capture Only What Matters

Built on Business Central's native change log engine, Data Gatekeeper eliminates noise before it reaches your audit trail. Blank text fields, zero-value numeric fields, and empty date fields can be excluded from the log until after the initial values are approved and committed. Changes can even be suppressed until a meaningful event occurs — like only logging sales line changes once the quantity field has been set.

Capture State, Not Just Changes

Instead of monitoring every incremental field change, snapshot logging captures the state of critical fields at the exact moment a significant event occurs — like a sales order moving to Released status. Less noise, more meaning.

Log It, Lock It, Enforce It

When a change is detected, Data Gatekeeper acts. Records are automatically restricted and approval workflows engage without manual intervention. Beyond the native workflow, Data Gatekeeper blocks printing and emailing of related reports until the restriction is lifted.

Features

Everything You Need to Control Your Data

Parent · Child Linking

Restrictions That Flow Both Ways

Link changes between parent and child records so that restrictions apply to both. View Sales Order line change logs directly from the Sales Order — no filter fiddling required. Open the Data Trail from the FactBox and it automatically filters to the record you're on.

Approval Notification Emails

Include change details directly in approval notification emails — reviewers see exactly what changed without opening the record.

Conditional Field Monitoring

Watch specific fields for conditional changes. Respond automatically — fire an event, display a message, or block the change entirely.

Workflow Wizard

Build approval workflows in minutes for virtually any logged table. No developer required — supports practically every table in Business Central.

Additional Benefits

Everything You Need. Nothing You Don't.

FactBox Visibility

See what's changed and what's pending approval at a glance, right in the card for the record.

One-Click Undo

Selectively reverse changes without leaving the record.

Flexible Log Retention

Set different retention periods per table to match your data governance policy.

Conditional Monitoring

Watch for specific field changes and respond automatically: fire an event, display a message, or block the change entirely.

Segregation of Duties

Prevent approvers from approving their own changes — built-in accountability.

Workflows For All

Build workflows in minutes for virtually any table that's logged. No code customization required.

Ready to Take Control of Your Data?

Data Gatekeeper is available now on Microsoft AppSource.